Administrative Assistant in UNDP Nepal Jobs Vacancy

Administrative Assistant in UNDP Nepal Jobs Vacancy

Administrative Assistant in UNDP Nepal Jobs Vacancy

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Duties and Responsibilities of Administrative Assistance

The Administrative Assistant will assist in the organization of regional and sub-regional seminars in the Asia-Pacific region by providing the administrative and logistic support that would include but not limited by the following functions:

• Contribution to the effectiveness and efficiency of project management and implementation by providing administrative support and specialized assistance in the assigned areas of responsibility;
• Preparation in advance of correspondence, administrative, outreach and other materials for the participants as required;
• Serve as contact person on administrative and logistical issues and liaise with participants on administrative matters related to the project events;
• Lead the organization of conferences, workshops and other project activities including conducting travel itineraries research for participants, collecting quotations for identifying venue for the events, and preparing respective documents for placing them in Umoja system;
• Assist the admin and finance staff of the Centre in other UNRCPD-related administrative, procurement and logistic operations and collaborate with the ODA’s Executive Office;
• Support the preparation of the UNRCPD publication on outcomes of the regional project activities and outreach information as appropriate.

Education

• Bachelors degree in management, social science or any relevant field.

Experience

• At least five (5) years of experience in administrative services, finance, accounting, logistic support, or related area is required.
• Experience working with ERP systems (e.g. Umoja system).
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.).
• Experience in project administration and financial management, preferably in the UN system or in an international organization, is desirable.